Job Description

We are seeking a motivated and detail-oriented individual to join our team in an Entry-Level Office coordinator role.

​This position is ideal for someone looking to start their career in office administration within a dynamic and growing commercial and industrial HVAC service company.

Compensation

Wage Range Starting at: $18.00+/hr. based on qualifications & experience

Requirements

Monday-Friday 7:30AM - 4:30PM (1-hour lunch break)

Job Duties

• Support various administrative functions including data entry, document management, scheduling, and customer communication
• Assist with billing and collections by preparing invoices, tracking payments, and following up on outstanding accounts (A/R and A/P experience is a plus, but not required)
• Provide internal support to help coordinate between service teams and clients, ensuring smooth day-to-day operations
• Help the Dispatcher with scheduling and dispatching technicians for service calls

Requirements

• Proficiency in MS Word and Excel, knowledge of pivot tables, v-lookups, etc. preferred
• Comply with and promote company Safety Policy
• Strong communication skills, both verbal and written, to effectively interact with customers
• Ability to work independently and as part of a team with and without supervision in a fast-paced environment
• Ability to pass full background screening, MVR and drug screening

Comprehensive Benefits

• Medical, Vision, Dental
• Paid holiday and vacation
• 401(k) Plan with multiple investment options
• Training and Development Programs
• Employee discount programs
• Company-paid and voluntary life insurance
• Company-paid and voluntary accidental death & dismemberment (AD&D)
• Company-paid short-term disability
• Vehicle discount purchase programs

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Comfort Systems USA (Southeast), Inc. is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We strive to foster a work environment that includes and embraces racial, ethnic and gender diversity and other individual differences. Our commitment to diversity and inclusion helps us attract and retain the best talent, enables employees to realize their full potential, and drives high performance through innovation and collaboration.

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